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 Mail
Manager
The Mail Manager email
hosting allows you to
manage all aspects of your email, from adding new accounts,
managing mailing lists, and setting spam filters. There are
quite a number of options available, all of which are listed
below:
Add/Remove Accounts:
Use this to add or remove POP3 email accounts. POP3 email
accounts are "email boxes" within your hosting
account, where your email is stored. When you create a POP3
email account, you will want to also setup your email program
(i.e. Microsoft Outlook, Outlook Express, etc.) to
"retrieve" your email messages.
Default Address:
It is good practice to always set a default email address. Doing
so will basically tell your hosting account how to handle
incoming emails that you have not setup an account for. In other
words, if you want several email addresses to all go to the same
email box, then you only have to create the one email box (as
described above in Add/Remove Accounts), but then set your
Default Address to the email address you created above. Then if
someone sends an email to an address you have not setup, that
message will still get delivered to your POP3 email account.
Alternatively, you can set your Default Address to an email
hosting address that does not even exist in your hosting
account.... like your main ISP email address.
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Auto-Responders:
Auto-responders are email messages that are sent automatically
when an email arrives for a specific email account.
auto-responders are most commonly used for an "Out of
Office" style message to inform your correspondents that
you are not available, without you having to reply manually. You
can have more than one auto-responder on one account. You can
use plain text or include HTML code in the auto-responder, and
choose from a wide variety of character sets.
Block an Email:
You can block an email using spam filters. There are many
definitions of spam, but one of the most useful ones is the
following:
"Spam: unsolicited email, usually of a commercial
nature."
Spam is the electronic version of junk mail, and has been around
since the Internet was created. Spam filters are a way of
filtering your email to remove unwanted mail based on a variety
of criteria. You can block any sort of email, not just mail of a
commercial nature. Blocked mail is deleted automatically - it
does not even bounce back to the sender. These filters are quite
flexible, and email hosting useful if you do not want to receive
email from a specific email address.
Forwarders:
Forwarders simply allow you to automatically forward email sent
to one account to another account. This is useful when you work
at two separate locations, or have gone on holiday.
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Mailing Lists:
The control panel includes a popular mailing list script called
Mailman. Mailing lists are an ideal tool for communication
between far flung participants and can be about anything you
want. Mailman allows you to set up a mailing list with a large
number of configurable options, such as who is on the list,
where mailing lists messages are sent, and whether you include
welcoming messages to new subscribers. The Mailman
documentation, which is incorporated into its Administration
panel, is clear and email hosting , and should be referred to
for all questions about using the script. For more information
about MailMan, please consult their homepage at:
Spam Assassin:
Spam Assassin is a mail filter installed on a mail server used
to identify spam. It checks for spam using a large number of
pre-set rules that check the header, body, and sender of all
email messages sent to your domain mailbox. For more information
about Spam Assassin, refer to the Spam Assassin website
Modify Mail Exchanger (MX
Entry): The
control panel manages your email through its own mail server.
However, by altering your MX (Mail Exchange Record) Entry you
can point your email to another mail server, if this is
required.
Note: We will not be able to manage your email if you
change your MX Entry setting.
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Note:
All email options can be used in conjunction with each other.
For example, you could set up an auto-responder on your main
account to email an "Out of Office" email hosting , a
forwarder to send the email to your uncle's house where you are
staying, and a spam filter to reject all email with
"credit" in the subject line. This flexibility is what
makes email so powerful as a communication medium.
 Read
Web Mail
You can read your online email
using NeoMail or Horde. Both of these popular webmail scripts
allows you to read your email, save them, keep an address book,
and perform all of the other basic email functions that you are
used to. The main difference between NeoMail and an offline
email applications, such as Eudora or Microsoft Outlook Express,
is that all of these functions are performed online, rather than
on your own computer, and offline applications generally provide
many more features.
NeoMail or Horde is optional.
You can still use your favorite offline email applications, if
you prefer. You can even use a combination of NeoMail or Horde
and another email hosting - you can check your e-mail online,
perhaps when you're at work, and download your email to your
computer when you get home. You can automatically configure
Outlook Express, or manually configure other mail applications.
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